The Administrative Assistant reports directly to the Senior Administrator and Operations Manager. The following is an overview of the expected scope of work:

Job Description

• Assumes initiative and responsibility to act on information promptly.

• Provides administrative assistance to the entire office procedures and administrative support to the operations team.

• Manages front desk and handles all inquiries.

• Correspondence and calendar management including accurate scheduling.

• Main parts of the duties are clerical and secretarial.

• Acts as the front liner of the company and deals with clients directly in respectable and professional approach.

• Responsible on follow ups and updates.

• In-charge on updating the Masterfile and quotations / proposals preparation.

• Follows up on pending quotations and chasing the status of the submitted tenders.

• Coordinates with clients upon job order confirmation, on project deliverables, and inspection schedules.

• Provides strong support on sales inquiries, project coordination and permit applications.

• Handles paper works, documentation and reviewing reports.

• Conducts tools audit and vehicles inspection as per schedule.

• Involvement on company’s trade license renewals, visa applications and vehicles registrations & renewal.

The ideal candidate should have the following qualifications:

• Bachelor’s degree of any course.

• At least 2 years experience in the same position.

• Strong organizational skills.

• Ability to multitask and prioritize tasks required.

• Knowledge in Microsoft Office Programs.